Instructions for use: Replace bracketed items with your district's information. This template introduces a district-level web accessibility initiative to staff, referencing WCAG 2.1 AA and the ADA Title II compliance requirement.
Dear [District Name] staff,
As part of our commitment to equitable access and to meet state and federal requirements, [District Name] is launching an accessibility initiative to align our digital resources with WCAG 2.1 AA standards.
You may have heard of WCAG 2.1 AA (Web Content Accessibility Guidelines version 2.1, Level AA). These are guidelines that help make our digital content (websites, documents, presentations, emails, and more) easier to use by the widest range of people. This is often referred to as making our digital resources "accessibility compliant."
We've created a central hub at [insert your district accessibility hub link - feel free to use our hub link] with guidance, an inventory template, tips, and support options. Over the next several months, [name(s) or team leading this work - feel free to add ESU staff here] will review and help each of us update our digital resources.
Please start by watching this 6 minute introductory video for an overview of the why, how, and what of WCAG 2.1 AA.
Next steps:
Review the [District Name] Accessibility Hub
Watch for upcoming tips and updates
Look for trainings in your department meetings
[Reach out to / sign up for office hours with] [contact name] if you need support
We will follow up with more details and a timeline soon. Thank you for helping make our resources accessible to everyone.
[Closing line or district motto]
[Administrator Name]
[Title]
[Email]
[Address]
[Phone]